Moving Office Phone Systems

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Welcome to our moving office phone systems page…

Looking for the right technology supplier to help the tech part of moving office?

If just thinking about moving office seems like an impossible task, don’t worry you’ve landed in the right place! There is no doubt about it, moving office phone systems can be stressful for everyone involved. It’s a huge task to undertake and can be very daunting, especially if you’ve never done it before. We can help with you with your office relocation…

A poorly planned office move can hit a business hard on many fronts if the right decisions are not being made. It could affect productivity, or cause the significant downtime for the business, from not having critical services in place. Ultimately it could cost the business a lot of money.  Luckily, if managed correctly an office move can enable a business to raise the profile and grow their customer base, improving operational efficiencies, as well as retaining and attracting new staff to the business.  The right office premises can give the right first impression to your clients, therefore helping you to succeed in the long term.  So whether it’s your business expanding, or you are unhappy with your current premises, moving into a new office can be daunting task.

So, when exactly should you start planning your office move?    Put simply…. Now!

An office move, like any move, is a major project which needs proper preparation. Try to determine a time frame and moving schedule and set a date when you want your move to be completed. If there is a deadline for the move, you’ll find things far less stressful if you plan way in advance.  We suggest at least 12 weeks for even the most straight forward of moves, with 6 to 8 months as the minimum for larger moves. That way any hiccups that may arise can be sorted out ahead of your moving day.

What help can you find here…

The key areas you can find help from us with for your new office location are as listed below:

  • Network cabling for PC’s and phones.  Before moving in you’ll want to be sure you can connect your IT and Telephone kit to support your team. We can help you check what is already there, decide if you can use it or install or upgrade the network cabling you will need.
  • Internet connection. Few things are as important as having a working reliable internet connection, that’s as fast as possible, to support your office including WiFi. We can help you check what internet product options you have at your new offices, what speeds are available, and understand when to order.  You may also need to consider a temporary mobile connection is needed and obtain the very best cost and services.
  • Telephone system.  Moving office telephone systems is the perfect time to consider upgrading your phone systems to work for you.  You will also need a plan to ensure your customers can contact you at all times throughout your move. You can obtain expert advise and access to the very best in class VoIP telephone systems through us for your new office.  Offering the best to equipment to your team when working from home or any other location too staying connected.
  • Access control system. If you are looking to secure your new office with an access control system, maybe giving your staff secure cards or key fobs to access and a door entry solution for visitors, you can use us to provide this service also.
  • CCTV.  If you would like to install a new CCTV system for added security, this is also something we can assist you consider and implement.

Just want to talk…

If you already know which services you require and would just like to find out about costs on any of the above services, or maybe set up a free of charge survey, then please fill in a contact us clicking top right ✉ and one of our team will be in touch soon. Alternatively just pick up the phone and call us now on 0345 389 2310, we are waiting to hear from you…

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Office Moving Checklist

moving office checklist...

Here at Tech Advance we have put together a checklist to use as a guide before you start planning your office relocation in order to ensure everything goes according to plan and there are no hidden surprises along the way.

Your short step-by-step guide to managing the relocation of your business is below, but if you want a more in-depth breakdown please follow the link below…

determine a time frame

choose a senior member team member responsible for the move

review your existing IT and telecoms set-up

backup your digital data

make alternative plans to access critical IT systems during move

get connected - Internet and telephone services can take a while

tell your customers, suppliers and partners about your move

retain current phone numbers

outsource to professionals to enable a smooth transition

Things to consider when moving office phone systems…

It is important to find out the broadband options/speeds in the local exchange before you finalise your move. You can get that information here with just the postcode for the new premises.

Once you know what options are available we can talk through expected time scales to get you up and running at the new site.

fibre broadband
Contact Us

latest advice, technology and manufacturers products

Tech Advance has been helping customers since 2001 offering diverse connectivity solutions and managed services to businesses. As a phone systems installer, we are dedicated to helping businesses moving office phone systems. We have skilled engineers with the expertise to guide you through your office move.

We provide services for moving office phone systems for small business to large corporate clients, meeting the needs of all our customers throughout Lancashire, Merseyside and the Northwest in the following areas: Blackpool, Preston, Southport, Liverpool, Manchester, Bolton, Bury, Wigan, St Helens, Blackburn, Burnley, Leeds, Warrington, Stockport, Oldham, Chester and Salford.  However, please do contact us wherever you are based as we can support clients anywhere in the UK.

Moving Office Phone Systems - Frequently Asked Questions

We’ve put together a list of telecoms related FAQs designed to help you carefully plan your office move, without any hidden surprises. If you just want to talk, and you already know your requirements, then please just get in touch and one of our team will call you.

Whether your business is moving office or your expanding into new premises, moving office phone systems is a major project. Try to determine a time frame and moving schedule and set a date when you want your move to be completed. A smooth commercial move relies heavily on planning so start planning your telecommunications move at least twelve weeks before your move date and that way any hiccups that may arise can be sorted out ahead of your moving day.

As a general rule, we would recommend considering your options for your telephone numbers and internet connectivity at your new office at least 8 weeks before your planned move date. This way we can make all the relevant checks, explain options and costs, make decisions on which services to order and manage them in a timely way, whilst at the same time handling all required surveys well in advance and pushing back delivery dates to fit with your move dates.

It’s not uncommon for expected installation dates to run past their normal recommended lead times for internet connections, especially if any unforeseen snags appear, such as additional equipment is needed in the local exchange, the telephone network requires additional cabling or more cabling is required to your new site.

Chose a senior member of your team, this might be yourself, to be responsible for your move and making sure tasks are coordinated. If your business has different departments, you should also include a representative from each major department and hold regular meetings with the everyone involved so they have a clear insight to where the move is up to and that each of the tasks gets completed on time and you’re running on schedule.

If your business is relocating premises, then it’s crucial that you know the best Internet connection you can have at the planned new site. It is very important how fast and cost-effective your business Internet connection is, you don’t want to move into your new office only to find the Internet connection is slower than it was at your last office. It’s vital that you make all the necessary checks before you sign any lease or committing to a new site for certain.

If you provide us with the full postal address for your new site, we can do this for you by carrying out checks in the local exchange to establish which Internet service providers can provide Internet service to your new site and which of these offers the fastest, most cost-effective and reliable service available.

Ideally you will be able to order the latest fibre to the premises FTTP Internet connection, but if not, we can help you make sure you get the best alternative available.

You can visit our Internet services page for more details.

It is also worth remembering that Internet service can take a while to get going and you wouldn’t want to be left without such a critical element of your business, so it is crucial that you plan this well in advance to avoid disappointment.

Sometimes you might need a plan B temporary Internet connection using a mobile broadband data SIM service, which we can also help you source if required.

Your IT and Telecommunications can be one of the most challenging and complex parts of moving office phone systems, and when this is combined with a technology infrastructure upgrade, the issues can be greatly increased. You need to consider things such as how IT and office phone systems will be disconnected, relocated and installed at the new location.

Can your business be without critical IT systems like e-mail or line-of-business applications? It’s important to make alternative plans now or perhaps schedule the move to be out of office hours. Weekends are often a good time to move as you won’t have to deal with clients whilst the move is going ahead.

If you are installing new systems at your new site then a smooth transition during working hours should be possible. Your new office systems can be up and running in advance of your move and any issues with calls to your existing telephone numbers can usually be managed through your telephone line providers diverting calls to ensure a continuation of service for all.

Decide who will physically move the equipment — movers who specialise in IT relocation, or internal staff? Once equipment and service have arrived at the new location, who will put them in place and connect them, and how will they be tested to be sure all technology is operational?

There are many things that can go wrong whilst moving office, but there are steps you can take to minimise the potential impact of a disaster – and ideally prevent it happening in the first place.  This why we say, PLAN, PLAN, PLAN! A reliable Business Continuity Plan can save your business from unnecessary disruption and save you from a whole lot of stress in the meantime.

If you are retaining your current telephone numbers or reusing your current phone system at your new premises then some degree of downtime simply cannot be avoided and you may wish to have a contingency plan in place that allows for out of hours work to be planned around your move dates.

There is no getting away from the fact that your office move is going to cost you money but how much money, is down to how well your move is organised. Therefore, it’s important that you contemplate the implications of the move with regards to the costs involved and the extent of its impact on the day-to-day running of your business.

Sometimes it might seem like the cheapest option to take charge of the office relocation yourself but professional removal companies are there to help with your commercial move and will be able to provide you with expert advice and knowledge to enable a smoother transition. However, keep in mind that this will come at a price and this is something you need to factor into your budget.

Because we understand how important cutting costs can be for a business, especially in today’s economic climate when many companies are just trying to stay afloat. We will undergo a full review of your ongoing costs to make sure your business is not paying over the odds for your telecommunications products and services.

A poorly arranged office move can hit your business hard financially if the right considerations have not been made. It could affect your productivity and cause the business significant downtime from not having important services in place. Ultimately it could cost your business a lot of money. However, managed correctly, moving office phone systems could raise the corporate profile of your business, grow your client base, improve operational efficiency, retain and attract staff, identify potential cost savings and give the right first impression to your clients thus helping you to succeed in the long term.

Using traditional telephone lines, it is not always possible to retain your current valuable published telephone numbers for your new premises dependent upon how far you are moving. If you can provide us with your current telephone numbers and the full postal address for your new office, we can check this for you quickly and confirm what options you have.

If you can’t take your telephone numbers with you then you have three options to consider: –

  1. You could retain your current number on a constant divert to your new numbers and slowly migrate over onto your new number whilst still receiving all the calls from your old number on a divert. This can prove expensive however longer term as you will pay a pence per minute rate to receive every incoming phone call that is diverted and generally speaking, people are lazy, if they can still get you on the old number, they won’t start using the new one.
  2. You could place an announcement on your current main telephone number stating, “the number has now changed, please redial the new number which is xxxx xxxxxx”. This can usually be taken out on a 3-month rolling contract with a fixed monthly cost in the region of £10 – £15 and can be switched off once you are happy everyone now has your new number instead. This is effective as people are educated that they need to call a different number for you and cost-effective too with no divert charges as detailed above in option one. The only downside is people have to redial another number to contact you.
  3. Your final option would be to consider migrating your current phone number “into the cloud”.  This is an option we strongly advise you to consider as if you choose to do this, then your telephone calls to that number can be routed to you anywhere you have an Internet connection.

Tech Advance have a portfolio of experience when it comes to businesses moving office phone systems. We can manage the whole process for you, ensuring a seamless transition between locations with minimum disruption of service or loss of productivity. We make sure that your office phone systems, IT equipment and servers are all fully operational from day one.

We have skilled and experienced people with the knowledge and expertise to guide you through your move; ensuring every last detail is covered and provide you with useful tips and advice so you can hit the ground running as soon as you relocate.

Whatever the size of your office move, be it a large scale relocation or an expansion at your current site, Tech Advance can provide you with a moving plan that will oversee the management of your entire business communications infrastructure. We will advise you on what technologies will help improve business efficiency, find a suitable network infrastructure that best meets your requirements in the new office, make changes with minimum downtime and disruption, keeps within budget and guarantee that all systems are ready-to-go on the first morning in your new office.

introducing little henry…

Here at Tech Advance, we are always striving for new ways to keep businesses informed about the great products and services that we offer.  We want all our clients and potential customers to be ahead of the game when it comes to their business, we want you to feel excited as we do when thinking about how telecoms in your business can contribute towards building a better future for your company.

That’s why we decided to add another member to our fantastic team.  Someone who is as passionate as we are about helping businesses just like yours and can tell you all about the great work that Tech Advance do…

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